When dealing with sensitive information (such as research results, patent technology and other business data), a virtual data room is among the most secure methods to share files. In contrast to traditional file sharing tools, most effective virtual data rooms offer security features and verification of the viewer that prevent confidential documents from getting into the wrong hands.
Many VDR providers offer a variety of security settings for documents and folders that can be applied to each document or folder. Certain VDR providers allow users to set up granular permissions on certain types of files, whereas others provide pre-designed templates for folder structures that can be modified according to your project needs.
A good VDR is also equipped with redaction tools that enable you to reliably and selectively remove sensitive information from a single or multiple instances in a document. This will not only help save time, but also reduce the possibility of one missed instance having a significant impact on the outcome of the project or deal that is at stake.
Administrators can also track and analyse user activities with the help of reports. You can, for example, see who has viewed what documents and at what frequency.
A reliable VDR can provide mobile connectivity on phones and desktops. This is crucial when working with teams that are geographically dispersed since it allows them to stay productive and connected when they are on the move.